Silicon fen Resources
Silicon Fen Resourcing Limited Privacy Policy

INTRODUCTION

This Privacy Policy outlines Silicon Fen Resourcing Limited ("we", "our" or "the Company"), company number 11457293,  commitment to protecting and respecting your personal data. We will ensure that the information you submit to us, or which we collect via various channels, is only used for the purposes set out in this policy. 


This Privacy Policy sets out the basis on which the personal data we collect is managed and processed. Please read the following carefully to understand our views and practices regarding your personal data and how we treat it. We aim to satisfy the obligation of transparency under the EU General Data Protection Regulation 2016/679 (GDPR) and national laws implementing GDPR.


Responsible authority within the meaning of data protection laws, in particular the General Data Protection Regulation (GDPR) is Silicon Fen Resourcing Limited. Our contact details are provided in the Contact Us section of our website. 



THE DATA WE COLLECT ABOUT YOU

We record and process information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interview and/or by any other method. Examples of information we process could include personal details such as name, email address, address, date of birth, qualifications, experience, information relating to your employment history, skills and experience that you provide to us.


If you contact us we may keep a record of that correspondence and we will also record details of all actions during your interaction with Silicon Fen Resourcing.


We record and process publicly available information that you have published on the internet, this may include sources such as LinkedIn and other social media profiles. Our technology also allows us to search various databases, which may include your personal data, to find possible candidates to fill our job openings. Where we find you in this way we will obtain your personal data from these sources.


We will likely obtain further personal information about you during our relationship with you. This information may be obtained from you directly or from third parties, such as organisations to whom we have provided your CV and who have engaged with you as part of a job application.


HOW WE USE YOUR PERSONAL DATA

We rely on legitimate business purposes as the lawful basis on which we collect and use your personal data. We will, for our legitimate business purposes, hold, use and disclose your personal information: 

  • To provide our services to you.
  • To maintain our business relationship, where you are a user of our website, a client or candidate.
  • To retain your details and notify you about future job opportunities other than the specific role for which you have contacted us.
  • To match your skill sets with job vacancies to assist in finding you the positions that most suit you.
  • To put forward your details to our clients and prospective employers for you to be considered for vacancies.
  • To place you with our clients and prospective employers.
  • To market products, opportunities and services, advise you of news and industry updates, events, promotions and competitions, reports and other information.
  • To establish that you have the right to work.
  • To put in place contractual arrangements and documentation once you have secured a role.
  • To process payments.
  • To answer your enquiries.
  • To release personal information to regulatory or law enforcement agencies, if we are required and permitted to do so.

We may process, in accordance with local regulations, certain sensitive personal data (known as special category data in GDPR) where you include it in information you send to us e.g. if you include information about your health, religion or ethnic origin in the CV you send to us. We may also be required to conduct a security or criminal record check against your details for specific roles or companies. We have processes in place to limit our use and disclosure of such sensitive data other than where permitted by law.



THE LEGAL BASIS FOR PROCESSING YOUR DATA

Under GDPR, the main grounds that we rely upon to process personal information of clients and candidates are the following:


Necessary for entering into, or performing a contract

To perform obligations that we undertake in providing a service to you, or to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data.


Necessary for compliance with a legal obligation

We are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency.


Necessary for the purposes of legitimate interests

Either we, or a third party, will need to process your personal data for the purposes of our (or a third party's) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected. Our legitimate interests include responding to requests and enquiries from you or a third party, informing you about our products and services and ensuring that our operations are conducted in an appropriate and efficient manner;


Consent

In some circumstances, we may ask for your consent to process your personal data in a particular way. Your consent may be provided orally, by email, by SMS or by completing an online process (e.g when registering a vacancy or when you apply for a job).



HOW WE SHARE YOUR PERSONAL INFORMATION

In certain circumstances we will share your personal information with other parties. Details of those parties are outlined below along with the reasons for sharing it. 


Clients

We disclose your personal information to clients, or a nominated party acting on behalf of clients, for the purpose of introducing candidates to them.


Candidates

We disclose personal information to candidates for the purpose of discussing potential employers and job opportunities, the arranging of interviews and engagements.


Trusted Third Parties

We will share your personal information and, where necessary, your sensitive personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as:


  • Employment reference checking.
  • Qualification checking.
  • Criminal reference checking (as required).
  • Verification of details you have provided from third party sources.
  • Psychometric evaluations or skills tests. 


We will also share your personal information with third parties who perform functions on our behalf and provide services to us such as:


  • Professional advisors.
  • Data analytics providers.
  • IT consultants carrying out testing and development work on our business systems.
  • Analytics and search engine providers that assist us in the improvement and optimisation of our website and advertising.
  • Payment and other financial services providers.


We require minimum standards of confidentiality and data protection from such third parties. The lawful basis for third-party data processing will include 


  • Their own legitimate business interests in processing your personal data, in most cases to fulfill their internal resourcing needs.
  • Satisfaction of their contractual obligations to us as our data processor.
  • For a contract or to fulfil their legal obligations.


Regulatory and Law Enforcement Agencies

If we receive a request from a regulatory body or law enforcement agency, and if permitted under GDPR and other laws, we may disclose certain personal information to such bodies or agencies.



HOW LONG WE HOLD YOUR PERSONAL INFORMATION

The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose. We conduct regular data-cleansing and updating exercises with our candidates to ensure that the data that we hold is accurate and that we are not holding data for too long. 


YOUR RIGHTS ON INFORMATION WE HOLD ABOUT YOU

You have certain rights in relation to personal information we hold about you. Details of these rights and how to exercise them are set out below. We will require evidence of your identity before we are able to act on your requests.


  • You can request corrections of the personal information that Silicon Fen Resourcing Limited hold about you.
  • You can request erasure of your personal information where there is no good reason for us to continue processing your data.
  • You can object to us using your personal information for direct marketing purposes, and our processing of your personal information based on our legitimate interests, unless there are compelling legitimate grounds for our continued processing.
  • You can request a copy of the personal information we hold about you. Where we have good reason, and if the GDPR permits, we can refuse your request for a copy of your personal information, or certain elements of the request. If we refuse your request or any element of it, we will provide you with our reasons for doing so.
  • You can request the transfer of your personal information to you or another party in certain formats. This right only applies to personal information that you have provided to us previously and is processed by us using automated means.


You can exercise any of the above rights by contacting us using the Contact Us section of our website. Most of the above rights are subject to limitations and exceptions. We will provide reasons if we are unable to comply with any request for the exercise of your rights.


To the extent that we are processing your personal information based on your consent, you have the right to withdraw your consent at any time. You can do this by contacting us using the Contact Us section of our website.



COOKIES

We and our trusted partners use cookies and other technologies in our related services, including when you visit our Site or access our services. 


A "cookie" is a small piece of information that a website assigns to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes. These purposes include allowing you to navigate between pages efficiently, enabling automatic activation of certain features, remembering your preferences and making the interaction between you and our Services quicker and easier. Cookies are also used to help make sure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services. 


The Site uses the following types of cookies:


a. 'session cookies' , which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed; 


b. 'persistent cookies', which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in; 


c. 'third-party cookies' , which are set by other online services who run content on the page you are viewing, for example by third-party analytics companies who monitor and analyse our web access.


Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.


We use a tool which is based on the Snowplow Analytics technology to collect information about your use of the Site. The tool collects information such as how often users access the Site, which pages they visit when they do so, etc. The tool does not collect any Personal Information and is only used by our Site hosting and operating service provider to improve the Site and services.



USE OF SCRIPT LIBRARIES (Google Web Fonts)

In order to present our contents correctly and make them graphically appealing across all browsers, we use script libraries and font libraries such as Google Web Fonts (https://www.google.com/webfonts) on this website. Google Web Fonts are transferred to your browser's cache to avoid multiple loading. If your browser does not support Google Web Fonts or does not allow access, content will be displayed in a default font. 


  • Calling script libraries or font libraries automatically triggers a connection to the library operator. In theory, it is possible – but currently also unclear whether and, if so, for what purposes – that operators of corresponding libraries collect data.

  • The privacy policy of the library operator Google can be found here: https://www.google.com/policies/privacy.



THIRD PARTY COLLECTION OF INFORMATION

Our policy only addresses the use and disclosure of information we collect. To the extent you disclose your information to other parties or sites throughout the internet, different rules may apply to their use or disclosure of the information you disclose to them. Accordingly, we encourage you to read the terms and conditions and privacy policy of each third party that you choose to disclose information to. 


This Privacy Policy does not apply to the practices of companies that we do not own or control, nor to individuals whom we do not employ or manage, including any of the third parties which we may disclose information to as set out in this Privacy Policy. 



HOW WE SAFEGUARD YOUR INFORMATION

We take great care in implementing and maintaining the security of the Site and your information. We employ industry standard procedures and policies to ensure the safety of the information we collect and retain, and prevent unauthorised use of any such information, and we require any third party to comply with similar security requirements, in accordance with this Privacy Policy. Although we take reasonable steps to safeguard information, we cannot be responsible for the acts of those who gain unauthorised access or abuse our site, and we make no warranty, express, implied or otherwise, that we will prevent such access.



TRANSFER OF DATA OUTSIDE THE EEA 

Please note that some data recipients may be located outside the EEA. In such cases we will transfer your data only to such countries as approved by the European Commission as providing adequate level of data protection, or enter into legal agreements ensuring an adequate level of data protection.



ADVERTISMENTS

We may use a third-party advertising technology to serve advertisements when you access the Site. This technology uses your information with regards to your use of the Services to serve advertisements to you (e.g., by placing third-party cookies on your web browser). 


You may opt out of many third-party ad networks, including those operated by members of the Network Advertising Initiative ("NAI") and the Digital Advertising Alliance ("DAA"). For more information about this practice by NAI and DAA members, and your choices regarding having this information used by these companies, including how to opt-out of third-party ad networks operated by NAI and DAA members, please visit their respective websites: http://optout.networkadvertising.org and http://optout.aboutads.info



MARKETING

We may use your Personal Information such as your name, email address, telephone number, etc., ourselves or by using our third-party subcontractors, for the purpose of providing you with promotional materials concerning our services which we believe may interest you. 


To respect your right to privacy, within such marketing materials we provide you with the means to opt out of receiving further marketing offers from us. If you unsubscribe, we will remove your email address or telephone number from our marketing distribution lists. 


Please note that even if you have unsubscribed from receiving marketing emails from us, we may send you other types of important email communications without offering you the opportunity to opt out of receiving them. These may include customer service announcements or administrative notices.



CORPORATE TRANSACTION

We may share information in the event of a corporate transaction (e.g. sale of a substantial part of our business, merger, consolidation or asset sale). In the event of the above, the transferee or acquiring company will assume the rights and obligations as described in this Privacy Policy.



UPDATES OR AMENDMENTS TO THIS PRIVACY POLICY

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.



HOW TO CONTACT US

If you have any general questions about the Site or the information we collect about you and how we use it, you can contact us using the Contact Us section of our website


Last Modified 8 August 2018

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